Service Activity Terminology
Process by which OCG Service Contracts reviews an activity for eligibility to be contracted as a service activity.
Units and activities that generate their own revenue. This can include large operations, such as Housing & Dining Services and Athletics, as well as smaller-scale activities such as t-shirt sales and conferences.
A tangible item that is durable, non-expendable, meets the University capitalization rules and is by itself functionally complete for its intended purpose is consideredÌýCapital Equipment. Capital equipment can include both Standalone Equipment and Fabrications. Capital Equipment may be referred to as either Permanent Equipment or Fixed Assets.
Capital equipment must be tagged and be determined eligible by OCG Service Contracts before being used for service activities.
An agreement for which the sponsor pays for costs actually incurred in the conduct of the work up to an agreed-upon amount.
Financial or in-kind support contributed by ºÚÁÏÉçÇøÍø (or third parties through the University) to sponsored projects. Cost share is not allowed on service activities.
See Cost Share.
Sponsor for service activities. Entities include, but are not limited to, corporate, federal, non-profit, startup, etc.). Other departments and entities within the CU System are not considered external customers.
Institutional costs that are not specifically allocable to individual sponsored projects but are real costs that institutions incur during day-to-day operations. F&A must be included in budgets for sponsored service projects.
See Indirect Costs: Facilities and Administrative Costs (F&A) and F&A &ÌýGAIR Rates.
An agreement for which the sponsor pays a predetermined price, regardless of actual costs.
A combination of the General Administrative Recharge (GAR) and the General Infrastructure Recharge (GIR). GAR and GIR are overhead charges that the University levies on self-supporting operations, primarily Auxiliary fund groups, which benefit from central campus services and support. GAIR is included in rate-based service activity (RBSA) rates certified by Budget and Fiscal Planning.
See Campus Cost Allocations and F&A &ÌýGAIR Rates.
A document written under the authority of, and consistent with the terms and conditions of, a grant or cooperative agreement that transfers a portion of the research or substantive effort of the prime award to another institution or organization. Grant subawards are not eligible to be contracted as service activities.
F&A and GAIR.
See Indirect Costs: Facilities and Administrative Costs (F&A), Campus Cost Allocations, and F&A &ÌýGAIR Rates.
The administrative policy statement that provides procedures for the approval and reporting of outside consultation, research, clinical, and other external professional activities by full-time tenured and tenure-track faculty members. Activities conducted under a PI's 1/6th are not eligible to be contracted as service activities.
See .
Retail activities, often similar to general auxiliaries (e.g., t-shirt sales, ticket sales, etc.). Point-of-sale activities are not eligible to be contracted as service activities.
Income earned by a contract/grant recipient that was directly earned as a result of the award. Program income includes income from services activities formed using contract/grant resources/developments. Some sponsors will require program income to be returned.
An application or submission for funding. At a minimum, proposals consist of a statement of work and budget, as well as a budget justification if required by the sponsor. OCG Proposals is the authorized organizational representative for the submission of all sponsored research and service proposals. A proposal is required for all sponsored service projects.
Service activities that are repeatable between multiple customers and are charged using a menu of rates rather than a unique budget.
For services sold to external customers, OCG Service Contracts must complete a setup process to check allowability and ensure proper protections are in place for the University and researchers. A single RBSA can include multiple service activities, and setup only needs to be completed once for each service.ÌýOnce setup is complete, OCG Services can generate and negotiate contracts for approved services without repeating setup steps.
See Rate-Based Service Activities (RBSA) Setup and Management.
Listed research collaboration organization on awarded Small Business Innovation Research (SBIR) or Small Business Technology Transfer Program (STTR) award. SBIR and STTR subawards are not eligible to be contracted as service activities.
See Access to Funding.
Service activities are goods and services produced through CU's research enterprise from ºÚÁÏÉçÇøÍø to an external entity. Service activities are related to the research endeavor but do not include scientific investigation or conclusions. Activities must be determined eligible to be offered as services by the OCG Service Contracts team.
Common service activities include testing, analysis, equipment use, and professional development. The labs and personnel used are normally engaged in research, development, and creative works, yet have excess capacity to handle services for external entities.
See Service Activities.
A type of contract that utilizes standard terms and conditions and is not negotiated.
Service activities that have a unique budget and scope of work.
See Service Activities.
For Service Contracts Help or Questions
Email:
Office of Contracts and Grants, Service Contracts
ÌýÌý ocgservicecontracts@colorado.edu